Verify shoot and contestant addresses before you book a single flight

Confirm every shoot, contestant, or location address before travel is booked. Catch bad addresses early with a simple spreadsheet upload. From $49/mo.

| October 09, 2026

Verify shoot and contestant addresses before you book a single flight

Every production team knows the feeling. Travel is booked, crew calls are set, gear is packed and shipped — and then someone realizes the address for Location 14 doesn't actually exist, or it's a PO box, or it's twenty minutes further from the airport than the schedule assumed. By then it's too late to fix quietly. It becomes a problem the whole day has to absorb.

Shoot lists, contestant addresses, and location scout sheets get built the same way almost everywhere: pulled from casting forms, location releases, talent agents, local fixers, and a dozen email threads, then stitched together into one spreadsheet a few days before the crew flies out. Nobody double-checks every line by hand, because there isn't time, and because most of the addresses are fine. It's the handful that aren't fine that cause the damage.

What a bad address actually costs a production

This isn't a hypothetical for anyone who's run a multi-location shoot or a season of a competition or reality show. A wrong or incomplete address in the field can mean:

A driver or location scout burning half a day trying to find a house that was typed in wrong
A contestant's address turning out to be a rural route with no exact pin, discovered only when a crew is already en route
Travel booked to the wrong side of a metro area because a city name was reused across two states
A permit filed against coordinates that don't match where filming actually happens
A production coordinator spending an entire afternoon manually checking addresses one by one in a map app, tab after tab, location after location

None of these are dramatic on their own. But on a schedule where every day of travel and every hour of crew time is already budgeted, a single bad address can quietly cost more than the entire month's location-clearing budget. And it usually surfaces at the worst possible time — after flights are booked, after gear has shipped, after the call sheet has gone out.

The fix isn't hiring someone to check addresses by hand. It's checking the whole list at once, before anything is locked in, and doing it as a routine step every time a new batch of locations comes in — which, for most production teams, is basically every month during active seasons.

The plain-English fix: check the whole list before travel, not after

The idea is simple. You already have a spreadsheet — a shoot list, a contestant roster, a location scout sheet, whatever your team calls it. That spreadsheet gets uploaded, each address gets checked and matched to a real, verified place on the map, and you get the same spreadsheet back with the confirmed location added to every row — plus flags on any address that couldn't be matched cleanly.

That last part matters as much as the matching itself. The rows that come back unmatched or uncertain are exactly the ones that would have caused a problem in the field. Instead of finding out on shoot day, your team finds out while there's still time to call the contestant, re-confirm with the location owner, or ask the local fixer to double-check.

This is not a tool your production team needs an engineer to run. If someone on your team can export a spreadsheet from your scheduling software or casting database and upload a file, they can run this check themselves, on their own laptop, without looping in IT or a developer.

How it works

Step 1: Export your location list

Pull your shoot list, contestant addresses, or scout sheet out of whatever system you're using — casting software, a shared spreadsheet, a location database, or even a set of forms collected from local fixers. As long as it can be saved as a spreadsheet file, it's ready to go.

Step 2: Upload the file

Log in and upload the spreadsheet. There's no special formatting required beyond having the address information in columns — street, city, state, postal code, however your list is already laid out.

Step 3: Let it run

Every address on the list is checked and matched to a real, mapped location. For a typical season's worth of shoot locations or a contestant roster, this takes minutes, not hours — no matter whether the list has fifty rows or several thousand.

Step 4: Download your results

You get back the same spreadsheet, with each address now paired with a confirmed location, plus a clear marker on any row that didn't match cleanly. Nothing about the file changes structurally — it's your list, just verified.

Step 5: Chase down the flagged rows before travel is booked

This is the step that actually saves the day. Instead of finding a bad address in the field, your coordinator has a short, specific list of addresses to double-check by phone or email — while there's still time to fix it, days or weeks before anyone flies.

Step 6: Run it again next season, or next batch of contestants

Production doesn't stop after one shoot. New locations, new contestants, new seasons — the same check runs every time a new list comes in, which is exactly what a monthly subscription is built for rather than a one-off tool.

What this costs, and what it includes

For a production team running a season with dozens of shoot locations or a full contestant roster — often several hundred to a few thousand addresses across pre-production, casting, and location scouting — the Starter plan at $49 a month covers up to 50,000 US addresses (or 28,571 international addresses, useful for productions filming across borders). That's enough headroom to check every location list for an entire season, plus re-checks as locations change, contestants drop out, or new episodes get added — all inside one flat monthly fee.

Compared to paying per address with no subscription, which runs $0.0015 per US row or $0.003 per international row, a subscription plan saves up to 30% for teams checking lists regularly — which most production schedules do, month after month, season after season. And because it's a monthly subscription rather than a long contract, it scales down in the off-season and scales back up when pre-production ramps up again. You can see the full breakdown of plans, including the lighter Lite and Plus tiers for smaller shoots, at csv2geo.com/pricing.

Why this fits how production actually runs

TV production doesn't run on IT tickets and engineering sprints. It runs on tight windows, changing rosters, and a coordinator or line producer who needs an answer today, not after a developer ticket gets picked up next sprint. That's the whole point of this being a spreadsheet-in, spreadsheet-out process — no code, no technical setup, no engineering dependency. If your team can already handle a shoot list in a spreadsheet, which every production team can, this fits directly into the existing workflow instead of asking for a new one.

It also fits the reality that location lists change constantly. A contestant drops out and a new one is added late. A location falls through and a backup gets swapped in. Rather than needing your team to remember to spot-check just the new rows, running the whole updated list again takes the same few minutes and catches anything new before it becomes a field problem.

FAQ

Is this hard to set up if I'm not techy at all? No. If you can attach a file to an email, you can use this. There's no software to install and nothing to configure — you upload a spreadsheet and download one back.

What happens if an address is messy or incomplete — like a contestant's rural address or a location description instead of a real street address? Those rows get flagged clearly instead of silently failing or getting guessed at. That gives your coordinator a short, specific list to follow up on directly, rather than discovering the problem once the crew is already traveling. For a deeper look at handling tricky or incomplete addresses, see our guide on handling addresses that won't geocode.

Do we need this every month, or just before a big shoot? Most production teams find it useful on the same cadence as their casting or location updates — often monthly during active seasons, and rarely or not at all during hiatus. That's exactly why this is a monthly subscription you can pause or scale down rather than a one-time purchase.

Can we cancel if we're between seasons? Yes. It's a straightforward monthly subscription — cancel anytime, no long-term contract. Many teams scale down to a smaller plan or pause entirely during the off-season and scale back up when pre-production starts again.

Is our contestant and location data safe? Your spreadsheet is used only to check and match the addresses you upload. It isn't shared, sold, or used for anything beyond producing the results file you download.

What if our list is only a few dozen locations one month and a few thousand the next? That's normal for production schedules, and it's exactly what the plan tiers are built around. The Starter plan at $49/month covers up to 50,000 US addresses, with room to move up or down a tier as your shoot calendar changes month to month. Full plan details are at csv2geo.com/pricing.

How is this different from just checking addresses in a map app one by one? Checking one address at a time works fine for five locations. It doesn't work for a full season's shoot list or a contestant roster with hundreds of entries — that's an afternoon lost per list, every time a batch needs checking. Uploading the whole list at once and getting every result back in minutes is the entire difference.

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*I.A. / CSV2GEO Creator*